Local Clay Notes
Local Clay Meetings for 2004 : January 14th, March 11th, May 12th, September 16th, and November 17th
The following are the minutes from the January 8th, 2004 Local Clay Board Meeting
In Attendance : Don Clarke, Frank Gosar, Kay Irish, Mary Briggs, Barbara Ward, Robert Wolchock, and non-Board members Dan Schmitt, Rhoda Fleischman, Michael Fromme.
Budget : Kay opened the meeting with a chart of the past year's budgets to which was added the "actuals" from the material that Barbara (Treasurer) provided. There was a line-item discussion of each category which is summarized as follows :
The discussion resulted in a proposed budget which is outlined in the following table :
The budget was approved as requested. Given the current carry-forward bank balance of $ 4,880 this means that we have $ 1,256 held in reserve.
CLAY IN EDUCATION
Committee Reports : Kay then requested that each Committee Chair give a brief update.
This year the White Lotus has dropped out as the site of the sale and FFLC is investigating alternatives. There are now two large (~ $10,000 each) sponsors who want to ensure that the location is "appropriate" to their clientele and supports their objectives in funding the event. A number of places in downtown are under consideration, but nothing is final.
FFLC would also like to increase the number of bowls as they sell out every year.
Frank mentioned that there is a limit to the number of bowls that can be expected from the local potters and noted
that perhaps FFLC should consider developing another fundraising event rather than continuing to attempt to increase
the number of bowls. Mary noted that last year FFLC added both wood-workers and glass-blowers to the mix in an
attempt to increase the number of bowls.
Mary also notes that FFLC will be attending the January 14th Local Clay meeting to discuss this with the membership.
At this point it appears that there is another Throw-a-Thon planned at Club Mud. The date is not yet firm, but is currently planned to be Saturday, January 31st.
Robert mentioned that there was some discussion about alternative floorplans being
considered including the introduction of "group booth" space (these options can be seen online by visiting
http://www.clayfest/cf04.htm and following the links). There was some historical discussion about "group booth"
space and the pros and cons thereof, but no conclusions as any changes are the purview of the Steering Committee.
Rhoda reminded the group that ClayFest is required to donate a portion of its revenue back to Local Clay and asked for a status update. Robert assured her that at one of the first few meetings the 2003 show's financials would be reviewed and the Steering Committee would vote on an amount to transfer to Local Clay. There was some discussion regarding whether ClayFest should dictate which function (ie : Workshops, Clay In Education, etc) gets the funding or whether that should be up to Local Clay. Despite my careful attention to the discussion, I cannot be sure how this dialog ended other than that ClayFest would provide funding.
ByLaws : Don broached a question regarding the last section of the ByLaws (Article XI, Section 3) relating to approvals for expending funds. The current ByLaws state :
A) Treasurer and one Board member may authorize expenditures up to $100;
B) A quorum of the Board of Directors may authorize expenditures up to $500;
C) Expenditures of more than $500 must be approved by a majority vote of a quorum of the membership.
Don was concerned because he is constantly co-signing checks for sums considerably larger than $100 (which he presumed to be the limit for he and Barbara to sign). There was discussion regarding the meaning of the word "authorize" which Don felt meant " sign a check for " and others felt meant "budget" for. Either way, the group agreed that the current wording was somewhat ambiguous and voted unanimously to add clarification to this section. The amended ByLaws now read :
Section 3. For all expenditures not expressly included in an approved annual budget :
The portion in bold has been added for clarification, the remainder was not changed. Since ClayFest is a function of Local Clay and all funds transfer in-and-out of the Local Clay account, it was agreed that the annual ClayFest budget must also be approved by the membership in order to comply with the ByLaws.
Committee Openings : Kay said that there are still a number of positions open mentioning specifically Clay In Education and Workshops. Barbara said that she may be moving next year and thought it would be appropriate to have a trainee for the Treasurer position. Anyone interested in getting involved should contact Kay (firstname.lastname@example.org or 541-935-4327) as all openings will be voted on at the upcoming January 14th general membership meeting.
At this point there appeared to be no further items to discuss and it was moved and approved to close the meeting of the Board of Directors.