Local Clay Notes

Local Clay Meetings for 2004 : January 14th, March 11th, May 12th, September 16th, and November 17th


The following are the minutes from the January 8th, 2004 Local Clay Board Meeting

In Attendance : Don Clarke, Frank Gosar, Kay Irish, Mary Briggs, Barbara Ward, Robert Wolchock, and non-Board members Dan Schmitt, Rhoda Fleischman, Michael Fromme.


Budget : Kay opened the meeting with a chart of the past year's budgets to which was added the "actuals" from the material that Barbara (Treasurer) provided. There was a line-item discussion of each category which is summarized as follows :

The discussion resulted in a proposed budget which is outlined in the following table :

CATAGORY

2003 BUDGET

2003 ACTUAL

2004 BUDGET

PRESIDENT

$ 25

0

$ 25

SECRETARY

$ 216

$ 296

$ 270

TREASURER

0

0

$ 10

CLAY IN EDUCATION

$ 1173

$ 700

$ 1200

MEMBERSHIP

$ 80

0

$ 80

EMPTY BOWLS

$ 10

0

$ 10

WORKSHOPS

$ 1458

$ 908

$ 2000

LEGAL

$ 20

$ 20

$ 20

POBOX

$ 19

$ 19

$ 19

TOTAL

$3,001

$ 1,994

$ 3,624

The budget was approved as requested. Given the current carry-forward bank balance of $ 4,880 this means that we have $ 1,256 held in reserve.


Committee Reports : Kay then requested that each Committee Chair give a brief update.

ByLaws : Don broached a question regarding the last section of the ByLaws (Article XI, Section 3) relating to approvals for expending funds. The current ByLaws state :

Section 3.
A) Treasurer and one Board member may authorize expenditures up to $100;
B) A quorum of the Board of Directors may authorize expenditures up to $500;
C) Expenditures of more than $500 must be approved by a majority vote of a quorum of the membership.

Don was concerned because he is constantly co-signing checks for sums considerably larger than $100 (which he presumed to be the limit for he and Barbara to sign). There was discussion regarding the meaning of the word "authorize" which Don felt meant " sign a check for " and others felt meant "budget" for. Either way, the group agreed that the current wording was somewhat ambiguous and voted unanimously to add clarification to this section. The amended ByLaws now read :

Section 3. For all expenditures not expressly included in an approved annual budget :

The portion in bold has been added for clarification, the remainder was not changed. Since ClayFest is a function of Local Clay and all funds transfer in-and-out of the Local Clay account, it was agreed that the annual ClayFest budget must also be approved by the membership in order to comply with the ByLaws.

Committee Openings : Kay said that there are still a number of positions open mentioning specifically Clay In Education and Workshops. Barbara said that she may be moving next year and thought it would be appropriate to have a trainee for the Treasurer position. Anyone interested in getting involved should contact Kay (kayirish@softhome.net or 541-935-4327) as all openings will be voted on at the upcoming January 14th general membership meeting.

At this point there appeared to be no further items to discuss and it was moved and approved to close the meeting of the Board of Directors.