Local Clay General Meeting Minutes
In Attendance : Kay Irish, Tom Rohr, Ray Wissig, Paul MacCullen, Mary Briggs, Earl Kruger, Jackie Leong, Kathy Lee, Avi Harriman, Tim Sheehan, Leslie Friedman, Susan Fishel, Susie Young
The meeting was called to order by President, Kay Irish. Tom Rohr moved to accept the August minutes. Paula MacCullen seconded.
Treasurer’s Report, Susan Fishel :
Total Income since 8/26 = $463.00
Total Expenses = $308.05
Total Profit for Period
YTD Carried Forward = $7,330.71
Empty Bowls, Tom Rohr
: The Food for
ClayFest, Paula MacCullen
: The committee is still fine-tuning the receipts.
A profit was made and we’ll know the exact figure next meeting. The close date of the Empty Bowls Sale didn’t seem
to have an impact on sales at ClayFest. Trainee Slots open for ClayFest include Secretary (working with Susan Roden)
and Treasurer (working with Susan Fishel), and Chair (working with Paula MacCullen). The next ClayFest meeting
will be held at EWEB
ClayFest Treasurer, Susan Fishel cautioned us about the possibility of running out of money. The commission structure
is flexible by 1%. Historically, the show makes money as often as it loses money. This year will be closer to a
break even status, even with higher numbers. It takes $10,000 to put on the show. Permit fees, taxes, and other
expenses are due all year long.
By the time we get the booth fees in the Spring, we need them. ClayFest should hold a financial reserve of 1.5 shows. If we lose money two consecutive
years, what then? Booth
fees increased by a small percentage based on last year’s results. Costs of putting on the show continue to rise.
ClayFest has never made a substantial profit. The first few years of ClayFest, we had a long waiting list. Now
the list has become very short. High end work doesn’t sell as well as less expensive pieces. This hurts the quality
of the show. The numbers were up this year with less expensive pieces. The $25-$50 range sells best. The
The issue was tabled until the January Board meeting, at which time Local Clay and ClayFest will work out the budget for the year. We’ll come up with a margin of workable figures.
2008 Membership and Late Fees, Leslie Friedman : Last year the newly-implemented dues deadline of January 31 had quite an impact : 50% of the Local Clay memberships were late. A late fee of $30 was charged to members who signed up for ClayFest. People who did not participate in ClayFest were not charged a late fee. Because the primary source of Local Clay’s budget comes from membership, we enacted a deadline in order to run the organization successfully. Constructing a valid membership list earlier in the year was also a factor in setting the deadline. The 2008 membership season began during Clayfest and will last until January 31. The $30 ClayFest late fee begins with memberships postmarked February 1 or later. The membership application can be found at this link : MEMBERSHIP. Thanks for renewing your membership early!
Workshops and Programs, Mary Briggs : LCC is a fantastic workshop venue. Summer is a perfect time for a workshop at LCC, and the art school/ clay studio is the perfect space. The 5-day Vince Pitelka workshop last summer was a wonderful learning experience. LCC can host workshops anytime that school is out of session. Rhoda Fleischman has volunteered to be the chair in 2008.
Clay in Ed, Kay Irish : More people than ever before have applied to lead Clay in Ed sessions. All the money for the ClayFest late fees as well as income from the Clay in Ed booth at ClayFest have helped us serve a lot of people. This committee originated when Local Clay was looking for an outreach program. Clay in Ed participants have put on classes, demonstrations, and career presentations for schools (all grade levels), scouts and senior centers. With wider interest among Local Clay members, we’ll need to set guidelines for projects. Because the goal of the committee is to expose as many people as possible to quality pottery-making, we’ll determine a financial limit at the budget meeting. (OPA has a $200 limit/project.) We’d like to fund as many potters as possible. We pay the teaching potters $25/hour for in-class time, and do not pay for materials, kiln rental, etc. Bob from Georgies said that Georgies might grant 100-200 pounds of clay so that people no longer have to scrounge for reclaimed clay! Erika Worman has worked in the school system and has offered to put together a program to show how to promote Clay in Ed programs within the schools
Empty Bowls –
Tom will talk to Terry Kirby about scheduling the
Elections in January
President Michael Fromme
Treasurer Susan Fishel Trainee Slot open (Susan will teach QuickBooks)
Secretary Leslie Friedman
Empty Bowls Tom Rohr Trainee Slot open
ClayFest Paula MacCullen Trainee Slot open
Workshops Rhoda Fleishman
Clay in Ed Erika Worman
Backbone Group - 2008 is 10 year anniversary of Local Clay and ClayFest. Over the years some people have volunteered for multiple offices that no one else would take on. Don Clarke had five jobs one year. Frank Gosar, Kay Irish, Susan Fishel, among others, have routinely taken on extra roles. Susan proposes that officers with time intensive jobs (President, Secretary, Treasurer) be paid a stipend beginning in the 6th year of service. Paula suggested that instead of a stipend, the ClayFest commission be increased or the booth fee waived. Susan reiterated that people should be compensated when they pick up the pieces for jobs that go unchaired. Issue to be discussed further in January.
Privacy Issues – The ClayFest applications require social security numbers so that income can be reported to the IRS. The sensitive information should be destroyed every year. Everyone who has had access to this information is requested to delete this information from any database they may have maintained and shred paper documents. In the future, we’ll have perforation at the bottom of the application forms for the names, addresses and ssn’s. The ClayFest sales notebook will become private so that no one has access to anyone else’s confidential sales figures.
Because of the length of the meeting, we didn’t have a discussion of holiday sales sites.
Demonstration – Mary Briggs demonstrated sgraffito and a unique and easy handle -pulling technique. Very interesting. Thanks Mary for all of your hard work this year chairing the Workshop and Demonstration committee.