Pre Meeting 6:30 p.m.

This was attended by those wishing to become Chair Trainees for the year

Many people talked about what they would like to do, and would like information about a job.  In the end, the following TRAINEES for the coming year were selected by the Current Chair:

• Sales Tags – Ziggy Blum
• Info/Security – Roxanne Hunnicutt
• Sponsorship – Annie Heron
• VISA – Katie Swenson
• Workshifts – Laura Jakcson
• Demos – John King

The following people went straight to Chair for the 2014 year:

• Building – Tea Duong
• Signage – John Siwinski
• Postering – Tara Hanby

The following positions for trainees are still under discussion:

• Secretary
• Registrar
• Graphics
• Webmaster?

Chair is the responsible person for 2014, and the Trainee work is to learn the job to be able to take over for the new year.  

Trainees are non-voting liaisons to the committee.  

Minutes

Next Steps/Decisions

• The minutes from the September 2013 meeting were presented.  

Cash –Beverly Curtis sent in a report

Next Steps/Decisions

• Very good report.  See Treasurer’s report

Gallery

• Rhoda Fleischman sent in a report.  There was a suggestion for an option for earlier in the day drop off.  Gallery had no expenses.  

Rhoda

Sales Tags

• Sale for 2013 – 73,250  (more in line with 2011 sales)
• Sales for 2012 – 85,309 (was our all time record year)
• Budgeted, 21, 719.  Shortfall of 2, 323.50
• Lots of breakage this year – 364.92 worth.  
• $8 difference from cash and tags!!! Least ever
• Had a couple of returns – which went well with the duplicate receipts being printed.  VERY HELPFUL

 Robin Russell

Building

• The Fire Marshall felt “nervous” about the blocked doors.  
• Must keep Clay in Ed “pipe” clear of signage
• Keep “stuff” out of the aisles
• It went REALLY well (getting to be “old hands” at this one)

Nina

Trainees Needed for 2013

Bulk Mailing

Next Steps/Decisions

• Its all good.  Nancy Adams will be the Chair next year.  

Pat Brooks

Clay in Ed

• Raffle received $375
• Pots Sold - $194
• Total  $569!!!
• Will partner with sponsorships for perhaps higher value Raffle items??? 

Maryanne Smith

Demos

• Reportedly went well

Gallery

• Set up went well.  The Change in the space, and the natural warping of the wood make the set up be more creative this year.  
• Will be sure and put new items in the budget for the next year so that it goes easier

Dave Parry

Graphics

• Out of 2,000 bookmarks, literally none are left. 
• No Posters were left either.  
• Made more maps last year, but due to conservation and fewer #’s, had maps left over to recycle.  
• The smaller poster went over VERY well.  Many wanted to “steal” the idea.

Frank Gosar

Info Packs

• Really Great job!!!

Cecile Haworth

Kids Clay

• Will finish the edges of the canvas this year, and make placemats – great investment
• Took 100 lbs of clay this year, and had 25 lbs left over

Elise Corin, Denise Davis, trainee

Postering

• New Chair is Tara Hanby

Publicity

• Report sent by Cheryl Weese.  She was recruited late, and experience will be so helpful for her for the next year.

Registrar

• Is looking for a trainee.  
• The job is on the web site, and requires a knowledge of data base
• Mentoring went really well.  In the future, would like the request on the application rather than getting numerous emails
• Should we do a scheduling change for booth selection?  
• 2 drops in the last week
• Registrar needs to have last minute decision making authority for use of space

Don Clarke

Sales

• Went fairly well.  
• Ideas:  light placement;  cash till ran out of change.  Found bills, but need to “bulk up” the tills, and adjust for larger bills
• We still have bags left over
• The right amount of wrapping paper – 3 reams, worked well

Linda Williams

Security

• Someone almost walked out with a large platter.  Ken caught him without a tag, and sent him back to get his receipt.  He “left” the platter for later, and minutes later walked out.  Great job Ken. 
• There were other reported items of theft
• The security needs to understand just how important their job is, and needs to have mandatory training – have a paragraph for them to read just prior to their shift
• Security needs to WATCH and make eye contact, and not be chatting

ALL

Show Furnishings

• Cost last year – 2400.  Cost THIS year, 1830.  
• Many felt the change was good
• Many “wooden poles” for booth ends
• Faith would like to go back to the previous ProSound for demo stage, better sound
• Others felt this was quieter and more intimate
• Faith will ultimately make the final decision for changes

Faith Rahill

Signage

• Would like the sign “hooks” back
• Next year will add Men’s Restroom and Women’s Restroom signs
• Sandwich boards were super – big improvement
• Came in $50 under budget
• Perhaps we will have “lanyards” for next year 

Sue Siwinski

Sponsorship

• Went REALLY well – Ken did a great job
• People’s Choice had 167 votes – went to Nancy Adams
• Wonder if People’s Choice can go to the Gallery job?

Ken Standhardt

Treasurer

• Needs check signers
• Everything balanced
• Need to talk about scholarship money

Merry Newcomer

Workshifts

• Beth was not here for a report

Dates for next year

• As soon a Karen secures a site for the meetings (EWEB is no longer available), she will put together the meeting calendar for the year
• Watch for your email regarding this

Karen Washburn

Ideas Floated

• If someone doesn’t show up for mandatory training, increase their percentage taken off, or make another disincentive
• Chairs need to know who didn’t do well last year so as not to have another like assignment

Adjourn

• Motion to Adjourn by Frank Gosar
• Seconded by Don Clarke
• The meeting was adjourned at 8:13 p.m.