Clay Fest Overview

The following information is provided as a general overview of the show. Every effort has been made to be sure the information is as accurate as possible; however, things may have changed, and the information provided on the official application packet will supersede any information provided here. 

Please Note the Following

Sample General Timeline

Note: Exact deadlines will be in the application packet 

Application available

Application deadline

Booth Assignment Meeting


Booth notification mailed

One week after Booth Assignment Meeting

Advertising image deadline

Late June for postcard and poster - late July for print ads

100% refund deadline

As stated in Application Packet

Move-In Packet mailed

Mid - August

50% refund cancellation

Early September 

Gallery Only deadline

Early September 

Show set-up

Thursday of the show weekend - Noon to 10PM


Friday 5-8 PM, Saturday 10 AM-6PM, and Sunday 11AM-5PM

Sample Show Fees and Commissions

Note: Exact fees and commissions will be detailed in the application packet. 

Note: Incomplete or unsigned applications may be disqualified, and will certainly delay processing. 

Committee and Work Shift General Information

Clay Fest is produced entirely by the participants - your efforts are critical to the success of the show. All participants are required to support the Steering Committee's efforts by completing committee and work shift assignments.

Committee position summary 

Show set up

Preparation and set-up of Gallery walls/lighting, pedestals, etc. Physically demanding. Thursday AM or Sunday PM 


Assist in promoting the show 


Distribute and hang posters in designated areas a few weeks before Clay Fest opens 


Provide security at entrances during booth set-up. Thursday PM or before show opens on Saturday and Sunday 


Purchase materials, help set up and tear down sales area. Thursday AM and Sunday PM 

Building Prep

Prepares the building for the show (tapes the floor for all spaces, etc). Wednesday PM - physical work 


Receive Gallery work (typing), set up and take down the Gallery display (ability to use basic tools). Thursday or Sunday PM 


Assists with the preparation/installation of booth signs, banners, site map and other signs as necessary. 

Work shift assignment summary 

Kids Clay

Provide assistance in Kid's Clay area. Must like to work with kids (and their parents), noise and chaos 


Process sales to customers, handling cash and checks. Efficient and courteous. 

Info Desk/Greeter

Answer questions, make PA announcements, provide info to and greet customers, be courteous.


Provide security at entrances - check all packages that leave for paid sticker 

Gallery Host

Remain in Gallery area at all times during shift and be helpful to customers. Requires an outgoing personality. 


Process sales to customers using a Visa-type machine. Efficient and courteous.

Sales Tags

Handle sales tags during the show (sort-copy-record). Good with numbers (10-key) and detail oriented. 


Wrapping of all customer purchases. Efficient and outgoing personality. 


Prepare for and present a demonstration of some aspect of ceramics to a "customer" audience 

If you have any question, please contact the Chairperson